YUVACO

Workflow & Ops AutomationYour team should serve customers, not spreadsheets.

Replace copy-paste busywork with systems that run themselves and report on themselves. Hours returned to your team, every week, permanently.

  • Most workflows live in 1–3 weeks
  • Fixed scope and price, agreed before we start
  • Your data stays in your own accounts
  • Founded by an ex-Bain & Company analyst
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What it is

Workflow automation means the repetitive steps in your business happen on their own: a new enquiry is logged, assigned and followed up; an appointment triggers a reminder; a payment updates the books; a weekly report lands in your inbox. Your team stops copying data between tools and spends the time on customers.

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We automate the processes that cost you the most, using tools you already have, such as WhatsApp, Google Workspace, your CRM and your calendar, instead of asking you to switch systems. Each automation reports what it saves, so you can see it paying for itself.

“Skilled people spend their week moving data between tools.”

What you get

  • Intake, follow-up and reminder automation
  • CRM, email, forms and billing integrations
  • Document and data processing with AI
  • Live ROI dashboards on every workflow

The outcomeHours returned to your team, every week, permanently.

How it works

From first call to a running system.

  1. 1

    Map the process

    We sit with the people who do the work and map each step, the tools involved and where things get dropped or delayed.

  2. 2

    Pick the highest-value fix

    We estimate the hours or revenue each automation would save and start with the one worth the most.

  3. 3

    Build on your existing tools

    We connect your forms, WhatsApp, CRM, calendar, sheets and billing, adding AI where it helps, for example to read documents or sort enquiries.

  4. 4

    Measure and extend

    A simple dashboard shows each automation running and what it saves. Then we move to the next process.

Step 1 is a free call. We look at your business and tell you what we'd build first, and what it's worth.

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In your industry

What it does for you.

Clinics and dental practices

  • Appointment confirmations and reminders on WhatsApp
  • Six-month check-up recalls and treatment follow-ups
  • Google review requests after each visit
More for clinics and dental practices

Real estate

  • Leads from portals and ads into one pipeline
  • Follow-up reminders so no lead goes cold
  • Site-visit scheduling and post-visit messages
More for real estate

Growing businesses

  • Order and invoice processing
  • Customer onboarding and follow-ups
  • Daily and weekly reports without spreadsheets
More for growing businesses
Works with your tools
WhatsApp Business APIGoogle Workspace (Sheets, Gmail, Calendar)HubSpot, Zoho and other CRMsCal.comRazorpay and payment linksForms and website enquiriesPractice and accounting software with an API
How long it takes
Most single workflows go live in 1–3 weeks. Larger, multi-step processes are delivered in stages, so something useful is running within the first fortnight.
How pricing works
Each automation is quoted as a fixed scope before we start, with an optional monthly plan for monitoring, changes and support. Where a good product already exists, we use it rather than building from scratch, which keeps costs down.
Open the appointment and reminder system demoSee bookings, WhatsApp reminders, recalls and a waitlist working together, live in your browser.

Try it free first

YUVACOTechnology for growing businesses
Growth leak calculator

What are slow replies costing you each month?

Put in a few numbers and see what missed enquiries and manual work cost you, in rupees.

  • Free
  • 60 seconds
  • Your own numbers

Questions

Questions people ask us.

What kind of processes can be automated?

Anything repetitive and rule-based: logging and assigning enquiries, follow-ups, reminders, confirmations, data entry between tools, document processing, reports and notifications. If someone on your team does the same steps every day, it's usually a good candidate.

Do we need to change the software we use?

Usually not. We connect the tools you already use, such as WhatsApp, Google Workspace, your CRM, calendar and billing. We only suggest a new tool when it clearly saves money or time.

How do we know the automation is working?

Each one comes with a simple dashboard or weekly summary showing what ran, what it saved and anything that needs attention.

What happens if something breaks?

We monitor the automations and get an alert when a step fails. With a monthly plan, we fix issues and make changes as your process evolves.

More questions (1)
Is our data safe?

We only move the data each workflow needs, keep it in your own accounts where possible, and follow your privacy requirements, which we go through with you before building.

Let's find your biggest leak.

Book a free demo. We'll find the leak and show you what fixing it is worth.

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